Business Password Management

The Shared Spreadsheet Has to Go.

This Is What Replaces It.

A managed password platform deployed and supported by NTS. Shared vaults your team will actually use, instant offboarding when someone leaves, and a real answer the next time your cyber-insurance carrier asks how you handle credentials.

80%

of breaches involve weak or reused passwords

15 min

to revoke a departed employee's access

SSO + MFA

enterprise auth, deployed and managed

The Real Cost of How You Do It Now

You Already Have a Password Manager.

It is just spread across a shared spreadsheet, the browser's built-in autofill, a Notes app, and three of your employees' memories. Some of the passwords are written down. Some are reused. One is the company's WordPress admin login, and it is also somebody's old Yahoo password from 2016.

When an employee leaves, here is what happens: someone tries to remember every account they had access to. Some get changed. Some get missed. Six months later, an alert hits because their personal Google account was breached — and the same password they used at work is now being tried against your domain.

This is the most common security gap in small business. It is also the easiest one to fix.

What Changes the Day This Goes Live

Six Things You Stop Worrying About.

Real outcomes — not feature checkboxes.

Shared Vaults That Get Used

Group credentials by team or department. Marketing has its set, Finance has its set, Operations has its set. Members see what they need to see, nothing else. Adding a new team member is a single click — they see everything that role needs, instantly.

Clean Offboarding in Minutes

When an employee leaves, one action removes their access to every shared credential they ever touched. No spreadsheet to comb through, no guessing what they used. The vault remembers, even when you do not.

Dark-Web Monitoring

Every credential is checked against breach databases continuously. If a password your team uses shows up in a leaked dataset, you find out before an attacker does. We see the alert too — and rotate it without waiting for you to notice.

A Real Cyber-Insurance Answer

"How does your business manage credentials?" is on every cyber-insurance questionnaire. With this in place, your answer is short and verifiable — and the premium usually reflects it.

Works Where Your Team Works

Browser extensions for Chrome, Edge, Safari, Firefox. Mobile apps for iOS and Android. Desktop apps for Windows and Mac. Autofill anywhere, on any device. The reason people actually use it instead of going back to the spreadsheet.

Audit Trail When You Need It

Who accessed which credential, and when. Useful for compliance reviews, post-incident investigation, or just understanding how a vendor account is being used. Not surveillance — accountability.

Where It Pays Off Fastest

The Roles That Get the Most Out of This.

The Owner / GM

Has the keys to everything — banking, payroll, Google Business Profile, the website, the merchant processor, the insurance portal. The biggest single-point-of-failure in the business. This is where the biggest risk lives, and where the cleanest win is.

Finance & Bookkeeping

Bank logins, QuickBooks, payroll provider, expense cards, AP portals — usually shared between owner, controller, and bookkeeper. Easiest place to stop using email attachments to send credentials around.

Marketing

Social accounts, Google Ads, Meta Business, Mailchimp, the website CMS — the most-shared and most-rotated set of credentials in any company. Vault first, give the team access second, never paste another password into Slack.

Sales & CRM

Shared inboxes, CRM logins, calling platform, customer-portal credentials for accounts the team manages on behalf of clients. Stops being a churn problem the moment turnover happens.

Operations & Field

Vendor portals, equipment manufacturer logins, scheduling systems, dispatch tools. The credentials that get whispered between trucks. Centralized, mobile-friendly, properly rotated.

How It Gets Deployed

NTS Handles the Rollout. Your Team Just Starts Using It.

Most password managers fail the moment they are handed to the team in a 15-minute Zoom call. We handle the work that makes it stick:

  • Tenant provisioning and policy configuration
  • Single sign-on integration with Microsoft 365 or Google Workspace
  • MFA enrollment for every user
  • Importing existing credentials from spreadsheets, browser saves, or whatever you have today
  • Structuring shared vaults to match your actual departments
  • A short, focused team walkthrough — not a lecture

What ongoing support looks like

  • New hires added the same day they start
  • Departures revoked within minutes of notification
  • Breach alerts triaged and credentials rotated
  • Quarterly review of who has access to what
  • Support for the inevitable “I locked myself out” call

Common Questions

The Questions Owners Ask First.

This is the right thing to ask. The reason most password manager rollouts fail is that the platform sits separately from how the team already works. We integrate it with Microsoft 365 or Google sign-on so people are not learning another login, install the browser extensions and mobile apps during onboarding, and structure the vaults to match how the team actually thinks about who-needs-what. The success rate when NTS deploys it is much higher than the self-serve average.

Personal vaults are completely segregated. Each employee gets a personal section that no one — not the admin, not NTS, not the owner — can decrypt. The shared business credentials are what we help administer. Banking, payroll, and other highly-sensitive credentials can stay in vaults restricted to a named few; we are not in them unless explicitly given access.

Yes. SAML and SCIM integration with Microsoft Entra ID, Okta, Google Workspace, and most identity providers. Users sign in once with their existing corporate credentials — the password manager rides on top of that, with MFA still enforced for the vault itself.

Per-user, billed monthly. The number depends on tier and seat count, and we will give you a clean quote on the discovery call. For most small businesses, it is the cheapest line on the security budget — and the one with the most measurable impact.

We import them. Browser saves, the shared spreadsheet, the Notes app, the printed list on the wall — we have seen every variation, and we have a clean process to consolidate it into proper vaults with proper sharing rules. After that, the legacy storage gets purged so it can not be used as a backdoor.

Either way. It is included in our Olympus Standard managed-IT engagement as standard. For businesses that just want password management without the broader managed-IT relationship, we deploy and support it as a standalone service.

The Spreadsheet Has to Go

Let's Get You Set Up.

Most Rollouts Take Under a Week.

A thirty-minute call covers your current setup, how many users, and what gets the cleanest win first. We will quote a price and a timeline on the call.

Northern Technology Services · 231 State St. Suite 4, Petoskey, MI 49770 · Serving Michigan since 2015